Introduction
At Be Filing Inc (“Be Filing Inc” or “we”), we prioritize the protection of your personal data. This Privacy Policy explains what information we collect, how we use and maintain it through our website befiling.com (the “Website”) and other means, how it may be disclosed, and the measures we take to protect your personal data. This policy applies to our customers, prospective customers, and visitors.

Data We Collect and Process
We collect and retain various types of data about our customers, prospective customers, and visitors to our Website. The type of data we collect depends on your interaction with us—whether you are simply browsing the Website, filling out forms, or purchasing our services. While you can choose not to provide personal data, doing so may limit the functionality of the services you receive.

Personal Data

Data You Provide:

Identification Details: First and last name, nationality.
Contact Information: Phone/WhatsApp number, email address, postal and shipping addresses.
Company Information: Company name, names of shareholders (if applicable).
Documents: Copy of passport, other relevant documents, and information like birth year and birthplace.
Tax Identification: Social Security Number (SSN), Individual Taxpayer Identification Number (ITIN), Employer Identification Number (EIN) if requested for services.
Financial Information: Bank account, credit card, and debit card numbers for payment and transactions.
Browsing Data:
When you browse our Website, we may collect data such as your general location (via IP address), the sections of the Website you visit, and the frequency of visits. We do not store or maintain this data.

Cookies:
We use cookies to store user preferences, enable content, and gather analytical data. Cookies help us understand user preferences and improve our Website’s efficiency. Note that cookies do not reveal any personal data.

How We Collect Data
We collect data in the following ways:

Directly from You:

When you fill out forms on the Website.
Through text and other electronic messages between you and our customer service.
Via emails sent to our email addresses ending in @befiling.com.
Automatically:

As you navigate through the Website, we collect usage details, IP addresses, and data through cookies.
From Third Parties:

Persons arranging services for you, like your employer.
Partners and service providers who work with us.
Publicly available sources like public websites and government databases.
Why We Collect Personal Data and How We Process It
We use personal data to provide and improve our services and for other legitimate purposes, including compliance:

Website Functionality: To present the Website and its contents to you.
Service Provision: To provide information, products, or services you request.
Contract Fulfillment: To enforce and perform our contractual obligations.
Customer Service: To enhance your customer service experience.
Legal Compliance: To comply with legal requirements and requests from authorities.
We may ask for your consent for specific uses of personal information, which we will collect separately and make clear.

How Long Do We Retain Your Information?
We retain data for the period necessary to fulfill its purpose, comply with legal requirements, or resolve disputes. Essential service-related personal data will be kept for the duration of the service. Some data, like ITIN and Tax Returns, may be retained longer for authority inspections. Financial and payment records are kept indefinitely.

Disclosure of Your Information
We do not share, sell, or distribute your data without your consent, except in the following cases:

Service Support: To contractors and service providers who support our business and are bound by our Privacy Policy.
Affiliates: To current or future affiliate companies. In case of a merger or acquisition, your data may be transferred to the successor entity, with an option to opt-out.
Legal Compliance: To comply with court orders, laws, or legal processes.
Agreements Enforcement: To enforce agreements between you and Be Filing Inc.
Data Protection
We use appropriate physical, technical, and managerial procedures to safeguard personal information. Our security measures include SSL encryption for data in transit. However, please note that no security system on the Internet is perfect.

Accessing and Correcting Your Data
You have the right to request access to, copies of, and rectification or erasure of your personal data. You can email us at info@befiling.com to exercise these rights. We will explain the consequences of withdrawal and initiate the process. Note that we may not accommodate changes that violate legal requirements.

Changes to Our Policies
Our Privacy Policy may change from time to time. Any substantive changes will be posted on this page.