Your privacy matters

1Introduction

At Be Filing Inc ("Be Filing Inc" or "we"), we prioritize the protection of your personal data. This Privacy Policy explains what information we collect, how we use and maintain it through our website befiling.com (the "Website") and other means, how it may be disclosed, and the measures we take to protect your personal data. This policy applies to our customers, prospective customers, and visitors.

2Data We Collect and Process

We collect and retain various types of data about our customers, prospective customers, and visitors to our Website. The type of data we collect depends on your interaction with us, whether you are simply browsing the Website, filling out forms, or purchasing our services. While you can choose not to provide personal data, doing so may limit the functionality of the services you receive.

Personal Data

• Identification Details: First and last name, nationality
• Contact Information: Phone/WhatsApp, email, addresses
• Company Information: Company name, shareholders
• Documents: Passport copy, birth year, birthplace
• Tax Identification: SSN, ITIN, EIN
• Financial Information: Bank accounts, cards for payments

Browsing Data

When you browse our Website, we may collect data such as:

• General location (via IP address)
• Sections of the Website you visit
• Frequency of visits

We do not store or maintain this browsing data.

Cookies

• Store user preferences
• Enable website content
• Gather analytical data
• Understand user preferences
• Improve Website efficiency

Note: Our website does not use advertising cookies. If you choose a language, a small cookie remembers your choice and Google Translate loads to translate the page.

3How We Collect Data

We collect data through multiple channels to provide you with the best service experience.

• Directly From You: Through forms, customer service messages, and emails sent to @befiling.com addresses
• Automatically: As you navigate through the Website via usage details, IP addresses, and cookies
• From Third Parties: Partners, service providers, employers, and publicly available sources

4Why We Collect Personal Data

We use personal data to provide and improve our services and for other legitimate purposes, including compliance with legal requirements.

• Website Functionality: To present the Website and its contents to you
• Service Provision: To provide information, products, or services you request
• Contract Fulfillment: To enforce and perform our contractual obligations
• Customer Service: To enhance your customer service experience
• Legal Compliance: To comply with legal requirements and authority requests
• Consent-Based Uses: For specific purposes with your explicit consent

5Passport and ID Documents

We ask for copies of passports and other identity documents only when a service needs them, mainly ITIN applications (Form W-7). As a Certifying Acceptance Agent, we review your documents so you do not have to mail your original passport to the IRS.

• Please upload documents through your secure client portal, not by email or WhatsApp.
• We use them only to prepare and submit the service you ordered, and we share them only with the IRS or the government office that handles that filing.
• Only the team members working on your case can see them.
• We keep copies only for as long as IRS rules for Acceptance Agents and other laws require, then delete them securely.

6Tax Return Information (IRS Section 7216)

When we prepare a U.S. tax return for you, the information you give us is "tax return information" protected by Section 7216 of the U.S. Internal Revenue Code.

• We use it only to prepare and file your return and to provide related services you ask for.
• We do not use it for any other purpose, or share it with anyone other than the IRS or a state tax agency, unless the law allows it or you give us separate written consent.
• If we ever ask for your consent, the form will say exactly what will be used or shared, with whom and for how long. You may refuse or withdraw consent at any time, and refusing will not affect the service you ordered.

7Who Handles Your Data

Be Filing Inc is a U.S. company. Our operations and support team works from our office in Islamabad, Pakistan, so your information is accessed and processed there as well as in the United States. The protections in this policy apply wherever your data is handled.

We also use trusted service providers to run our business, for example our client portal and payment processing, email and WhatsApp messaging, couriers (DHL, FedEx or UPS) for documents we send to the IRS, and Google Translate if you choose a language on our website. They receive only the information they need for their task.

We do not sell your personal data.

8Data Retention Period

We retain data for the period necessary to fulfill its purpose, comply with legal requirements, or resolve disputes.

9Data Protection and Security

We use appropriate physical, technical, and managerial procedures to safeguard personal information. Our security measures include SSL encryption for data in transit. However, please note that no security system on the Internet is perfect.

10Your Data Rights

You have the right to request access to, copies of, and rectification or erasure of your personal data. We will explain the consequences of withdrawal and initiate the process. Note that we may not accommodate changes that violate legal requirements.

11Contact Us About Your Data

To exercise your data rights or for any privacy-related inquiries, please contact us at info@befiling.com.

Our Privacy Policy may change from time to time. Any substantive changes will be posted on this page.

Last Updated: November 2026